Frequently Asked Questions (FAQs)

View general frequently asked questions related to Black Sea Rheumatology Meetings


1) When will I be able to register for Blacksea Rheumatology Meetings?

Registration is now open!
You could email to istanbul1@devent.com.tr for your sponsorship registration or group registration requests.

Once you email, D Event (PCO)’s professional team will assist you to get registered as soon as possible.

2) When are the various registration deadlines?

Early Bird Rates expire in February 17, 2023.

All participants should submit abstracts by March 20, 2023.

3) What venue will host Black Sea Rheumatology Meeting 2023?

Black Sea Rheumatology Meeting 2023 will be held in Golden Tulip Ana Dome
Cluj, Romania.

4) How do I receive my registration confirmation?

Confirmations are sent to the email address provided during the registration process. If you did not receive your confirmation, please contact istanbul1@devent.com.tr 

5) I need a letter in order to obtain a visa. Whom do I contact?

    You could request a participation letter for your visa application via e-mail(istanbul1@devent.com.tr).

    For more information, please visit the website of Ministry of Foreign Affairs of  Romania: https://www.mae.ro/en


6) When will I be able to book a hotel for Black Sea Rheumatology?

    Reservations will be made on a “first-come, first-served” basis. We recommend you to book in the early period to ensure availability.

    >You could fill out the online registration form for your accommodation request or
    >You could send an e-mail to istanbul1@devent.com.tr for your sponsored or group accommodation requests.

    Once you email, D Event (PCO)’s professional team will assist you to get registered as soon as possible.


7) Can I bring a spouse or other guest to the program?

You can book a single room or a double room for your accommodation. Visit our registration & accommodation page for single and     double room rates.

    If you need any help form your reservation, please contact istanbul1@devent.com.tr


8) Can I get transfer to destination?

You can get reliable comfortable transfer from Cluj Napoca Airport to our congress venue, Golden Tulip Ana Dome – Cluj, Romania. Please visit     registration & accommodation page for transportation fees. 

    >You could fill in the online registration form for your transfer request or
    >You could send an e-mail to istanbul1@devent.com.tr for your sponsored or group transfer requests.

    Once you email, D Event (PCO)’s professional team will assist you to get registered as soon as possible.


9) What is the Black Sea Rheumatology Meeting 2023 Refund Policy related to paid registration fees in the case of conference cancellation?

    Registration fees less any applied bank charges will be refunded only if cancellation is received in writing at istanbul1@devent.com.tr by February 20, 2023. For cancellations received after February 20, 2023, no refund will be provided. Refunds are made within 60 days from the start of the congress.

10) How can I attend the congress virtually?

Virtual congress login information will be sent to the participant who virtual register to the congress by e-mail one day before the congress.

11) Can I make presentation in my language?

Official language is English. So all presentations must be in English. (Simultaneous translation will not be provided.)

12) Regarding the oral presentation do I need to send it in advance as well or is it enough to bring it at the meeting?
We kindly ask all speakers to submit their presentation to the technical desk prior to their scheduled speaking time. This will help ensure a smooth and timely flow of the program. We also kindly request that all speakers adhere to their allotted speaking time as outlined in the scientific program, in order to allow ample time for other presentations and discussions. Thank you for your cooperation and understanding in this matter.
13) Is there a template for the posters? Which are the dimensions we have to set?
All accepted posters will be displayed electronically in the foyer area on 19 and 20 May. E-posters must be uploaded to the online system by April 27 at the latest. (You do not need to bring a printed poster.)
Details are in the poster paper acceptance letter sent to you. For any questions, please do not hesitate to contact us (istanbul1@devent.com.tr ).
14) How can I get my congress participation certificate?
Participation certificate will be sent by e-mail after the congress in PDF format.
15) How can I get the congress book?
Congress book will be publish on the congress website after the congress (within 1 month) in PDF format.
16) What are the services included in congress registration?
Registration includes: participant badge, e-certificate of participation (to be sent by e-mail after the congress), entrance to the meeting center, participation in scientific meetings, coffee breaks and lunches included in the program.
17) What are the services included in accommodation?

Accommodation includes; “bed and breakfast” accommodation (check-in at 14:00 in the afternoon, check-out before 12:00 in the afternoon)

18) Is there an organization for dinners?

Please be advised that there will not be a special dinner organized for the congress participants. Each individual will be responsible for their own dinner arrangements and expenses. We recommend exploring the local restaurants and cafes in Cluj, which offer a wide range of delicious and affordable food options. Thank you for your understanding and cooperation.

19) What is the top attractions in Cluj?

St. Michael’s Church
A stunning example of Gothic architecture, St. Michael’s Church is a must-see landmark in Cluj-Napoca.
Approximate walking distance from Golden Tulip Hotel: 20 minutes

Cluj-Napoca Central Park (Parcul Central Simion Barnutiu)
A beautiful park perfect for a relaxing stroll, picnic, or enjoying the scenery.
Approximate walking distance from Golden Tulip Hotel: 15 minutes

Cluj-Napoca Botanical Garden (Grădina Botanică “Alexandru Borza”)
A serene and picturesque garden with various plant species, greenhouses, and a Japanese garden.
Approximate walking distance from Golden Tulip Hotel: 25 minutes

National Museum of Transylvanian History (Muzeul Național de Istorie a Transilvaniei)
A fascinating museum showcasing the history of Transylvania, with a variety of exhibits and artifacts.
Approximate walking distance from Golden Tulip Hotel: 20 minutes

The Cluj-Napoca Art Museum (Muzeul de Artă Cluj-Napoca)
A notable art museum housing a vast collection of Romanian and European paintings and sculptures.
Approximate walking distance from Golden Tulip Hotel: 20 minutes

Union Square (Piața Unirii)
A lively square surrounded by colorful baroque buildings, with many cafes, restaurants, and shops nearby.
Approximate walking distance from Golden Tulip Hotel: 20 minutes

Turda Salt Mine (Salina Turda)
A unique underground attraction featuring a salt mine-turned-amusement park with a Ferris wheel, mini-golf, and rowboats.
Note: Turda Salt Mine is not within walking distance. It is approximately 35 km from Cluj-Napoca, and you can reach it by car or public transportation.

For more information:

20) Oral Style Presentation Guideline

1. Bring your presentation data on a USB flash drive to the Speaker Ready Desk. Windows is the only operating system available for the presentations. If you have prepared the presentation data on a Macintosh, you are required to bring your own laptop with a HDMI adaptor. *For those wishing to show a movie, please bring your own laptop. You are also required to make sure that your data has not been infected by any virus in advance by using the latest version of the security software.

2. Please review your data at the Speaker Ready Desk and check whether all the data are shown properly.

3. Even if you use your own laptop, you are required to check your presentation data at the Speaker Ready Desk and bring your laptop to the technical desk in your session room, 30 minutes prior to the session starts. Following the conclusion of your session, we will return your laptop at the operation desk.

4. Speaker Ready Desk will be open during the following hours. Speakers are required to present their data at least 30 minutes before the session starts.

May 19 (07:30 – 18:30)

May 20 (08:00 – 17:30)


Email istanbul1@devent.com.tr if you have any further inquiries


Registration Is Open
Black Sea Rheumatology 2023 registration is now open. Limited places available, you can register with the early-bird fees on 1st period, by February 17, 2023

Abstract Submission
Abstract submission is now open for the Black Sea Rheumatology 2023. Deadline for abstract submission is March 19, 2023. We are pleased to invite authors to submit their abstracts for early review.
Submit Your Abstract

Industry Engagement
We have created a variety of packages to provide you with a successful experience at Black Sea Rheumatology. We are committed to providing the information and tools you need as you plan for the meeting.

May 18, 2023 |  First Day of the Congress
February 17, 2023 |  Early-Bird Registration
March 19, 2023 | Deadline for Abstract Submission

About Black Sea Rheumatology

“Black Sea Rheumatology” project consists of a series of meetings to be held in countries of the Black Sea basin.

These meetings aim to establish scientific connections between these countries by bringing together basic and clinical scientists interested in rheumatology.

The scientific program will include lectures on basic and clinical research as well as treatment of common and regional rheumatic diseases, oral presentations and discussions.


Organizing Secretariat

Please contact organizing secretariat for your registration & accommodation requests.
Professional Congress Organizer (PCO)
D Event Tourism Organization
İçerenköy Mah. Çayır Cad. No:5 Bay Plaza Kat:12
Ataşehir, İstanbul
  Phone: +90 216 573 18 36
  Web: www.devent.com.tr
  e-mail: istanbul1@devent.com.tr
  Instagram: @blacksearheumatology

© 2023 Black Sea Rheumatology